Provost Office Administrative Scheduler

George Mason University; Chantilly (VA); On-site; USD 30,000 - 39,000; Part time

Job summary

George Mason University is seeking an Administrative Coordinator to provide administrative and calendaring support to the Office of the Provost, including managing schedules for the Academic Administration team and coordinating meetings, including virtual and hybrid formats.

The role also handles note-taking, file management, assignment tracking, and timely customer communications, serving as an in-person receptionist and helping ensure smooth operation of the Provost’s Office.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience in a fast-paced executive office and demonstrated customer service experience.
• Extensive knowledge of professional office procedures.
• Demonstrated writing and communication skills.
• Ability to schedule and adjust meetings, calls, events, and travel with attention to urgency and deadlines.
• Ability to organize vast amounts of information into notes and action plans.
• Ability to work under pressure accomplishing multiple tasks with congruent deadlines.
• Ability to collaborate with in-person and virtual teams;
• Ability to handle confidential issues.
• Must have a professional demeanor.

Responsibilities

• Scheduling Support: Manage calendars and daily schedules; resolve conflicts; respond to requests; provide materials for meetings.
• Administrative Support: Attend meetings as note taker and summarize action items; assist with file management; track assignments.
• Coordinate with the Provost Office to keep customers updated on the status of requests.

Skills

Customer service

Calendar management

Communication skills

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

George Mason University is seeking an Administrative Coordinator to provide administrative and calendaring support to the Office of the Provost, including managing schedules for the Academic Administration team and coordinating meetings, including virtual and hybrid formats.

The role also handles note-taking, file management, assignment tracking, and timely customer communications, serving as an in-person receptionist and helping ensure smooth operation of the Provost’s Office.