Executive Administrative Assistant — AI-Powered & Fast-Paced

Publicis Groupe Holdings B.V; New York (NY); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

401k

Paid time off

Job summary

Publicis Groupe in New York is seeking an Administrative Assistant who thrives in a fast-paced, creative environment. You will support 3-5 leaders, manage calendars, coordinate meetings, and handle travel logistics.

The role requires excellent verbal and written communication, impeccable organization, and discretion. Experience with AI productivity tools, Outlook, and calendar management is essential.

Qualifications

• 2+ years of administrative support experience.
• Experience using AI-powered productivity tools to improve efficiency and workflow.
• Proficiency with Outlook Mail and Calendar in an office setting.
• Excellent verbal & written communication skills.

Responsibilities

• Anticipate needs and provide high-level administrative support for 3-5 leaders.
• Manage multiple calendars with high detail and accuracy.
• Coordinate internal and external meetings for executives and teams.
• Communicate with team members and external partners on behalf of executives.
• Handle meeting logistics including booking spaces, agendas, materials, catering, and attendee availability.
• Arrange travel respecting schedules and policy.

Skills

AI productivity tools

Verbal communication

Written communication

Discretion

Tools

Outlook Calendar

Job description

Publicis Groupe in New York is seeking an Administrative Assistant who thrives in a fast-paced, creative environment. You will support 3-5 leaders, manage calendars, coordinate meetings, and handle travel logistics.

The role requires excellent verbal and written communication, impeccable organization, and discretion. Experience with AI productivity tools, Outlook, and calendar management is essential.