Executive Assistant

Madison Street Search; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Madison Street Search is partnering with a high-growth AI and technology company to recruit an Executive Assistant for the Founder & CEO. The role focuses on managing a complex calendar, international travel, communication triage, and professional liaison with investors, customers, and partners.

The ideal candidate is highly organized, discreet, tech-savvy, and comfortable in a fast-paced environment. Experience supporting a founder or senior executive and fluency with AI tools such as Claude

Qualifications

• Experience supporting a Founder, CEO, senior executive, investor, or principal.
• Background in technology, AI, software, startups, or a similarly fast-paced environment strongly preferred.
• Highly tech-savvy and comfortable using AI tools, including Claude and ChatGPT.
• Exceptional judgment, organization, discretion, and follow-through.
• Proactive, resourceful, and able to manage priorities independently.

Responsibilities

• Manage a complex executive calendar and coordinate domestic and international travel.
• Triage communications, prioritize requests, and track follow-ups.
• Coordinate meetings, events, dinners, appointments, vendors, and other logistics.
• Serve as a professional point of contact for investors, customers, partners, candidates, and other senior stakeholders.
• Provide select personal and professional support.
• Leverage AI, automation, and modern productivity tools to improve organization and efficiency.
• Handle sensitive business and personal matters with exceptional discretion.

Skills

Executive support experience

Tech-savvy

AI tools experience

Discretion

Organizational skills

Independent prioritization

Tools

Claude AI

ChatGPT

Job description

Madison Street Search has partnered with a high-growth AI and technology company seeking an Executive Assistant to support the Founder & CEO. This is a high-impact opportunity for someone who is highly organized, tech-savvy, discreet, and comfortable operating in a fast-paced environment.

Responsibilities

• Manage a complex executive calendar and coordinate domestic and international travel.
• Triage communications, prioritize requests, and track follow-ups.
• Coordinate meetings, events, dinners, appointments, vendors, and other logistics.
• Serve as a professional point of contact for investors, customers, partners, candidates, and other senior stakeholders.
• Provide select personal and professional support.
• Leverage AI, automation, and modern productivity tools to improve organization and efficiency.
• Handle sensitive business and personal matters with exceptional discretion.

Ideal Candidate

• Experience supporting a Founder, CEO, senior executive, investor, or principal.
• Background in technology, AI, software, startups, or a similarly fast-paced environment strongly preferred.
• Highly tech-savvy and comfortable using AI tools, including Claude and ChatGPT.
• Exceptional judgment, organization, discretion, and follow-through.
• Proactive, resourceful, and able to manage priorities independently.
• Polished, adaptable, and comfortable working with highly driven individuals.
• NYC-based and comfortable working in the office 3–5 days per week.

This is an excellent opportunity for someone seeking a long-term partnership with a successful founder in a fast-growing technology environment. Compensation will be competitive and based on experience.