Executive Administrative Assistant

Engramme, Inc.; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

Engramme, Inc. is looking for an Administrative Operations professional to support executive leadership in a fast-paced AI startup. You will streamline communication, manage workflows, and handle various administrative tasks.

The ideal candidate will have experience assisting executives, strong organizational skills, and proficiency in office software. A high school diploma is required, while a Bachelor’s degree is preferred. This role offers an opportunity to contribute to innovative AI projects.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage daily administrative tasks, including scheduling and emails.
• Assist in project management by tracking deadlines and communication.
• Coordinate team meetings and prepare agendas.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Interpersonal abilities

Education

High school diploma

Bachelor's degree (preferred)

Tools

Office software

Project management tools

Job description

Support executive leadership in a fast-paced AI startup. Enable leaders to operate at their highest leverage by streamlining communication, managing workflows, and ensuring critical tasks move forward without friction.

Administrative Operations Project Management Communication Organization

What You'll Do

• Manage daily administrative tasks, including scheduling, purchases, travel, and emails
• Help create and organize databases and documents
• Coordinate team meetings and events and prepare agendas
• Assist in project management by tracking deadlines and facilitating communication
• Handle expense reporting, invoicing, and basic accounting tasks
• Liaise with vendors, clients, and investors
• Maintain office supplies and manage inventory
• Process expenses, reimbursements, and vendor interactions
• Contribute to the mission of augmenting human memory with AI

What We're Looking For

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Solid written and verbal communication skills
• Calm, resourceful, and unflappable under pressure
• High attention to detail and ability to multitask
• Proficiency with office software and productivity tools
• High school diploma required

Nice to Have

• Bachelor's degree preferred
• Experience in a startup or fast-paced tech environment
• Familiarity with AI/ML industry
• Experience supporting C-level executives
• Knowledge of basic accounting principles
• Experience with project management tools