Executive Admin Partner | AI-Savvy Scheduler for Leaders

Publicis Group; New York (NY); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k

Job summary

Publicis Groupe seeks an Administrative Assistant to support 3-5 senior leaders in a fast-paced environment. The role requires strong organizational and communication skills, with a proactive, resourceful mindset and high level of integrity.

You will manage calendars, coordinate internal and external meetings, handle travel logistics, and liaise with partners while maintaining confidentiality. Experience with AI tools to draft emails, summaries, and reports is valued.

Qualifications

• 2+ years of administrative support experience.
• Experience using AI-powered productivity tools to improve efficiency.
• Proficiency with Outlook Mail and Calendar in an office setting.
• Excellent verbal & written communication skills.

Responsibilities

• Provide high-level administrative support for 3-5 leaders.
• Manage multiple calendars and schedules with attention to detail.
• Coordinate internal and external meetings for executives and their teams.
• Communicate with team members and external partners on behalf of executives.
• Handle logistics for meetings: booking rooms, agendas, materials, catering, attendees.

Skills

AI productivity tools

Email drafting

Meeting summaries

Communication

Time management

Discretion & integrity

Tools

Outlook

Job description

Publicis Groupe seeks an Administrative Assistant to support 3-5 senior leaders in a fast-paced environment. The role requires strong organizational and communication skills, with a proactive, resourceful mindset and high level of integrity.

You will manage calendars, coordinate internal and external meetings, handle travel logistics, and liaise with partners while maintaining confidentiality. Experience with AI tools to draft emails, summaries, and reports is valued.