Strategic Executive Assistant — AI‑Enabled Operations

Page Mechanical Group, Inc.; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Generous salary

Vacation up to five weeks

Medical, dental, and vision insurance

Disability and life insurance

HSA & FSA options

Employee Assistance Program

Company-matched 401(k)

8 paid holidays with Birthday floating

Professional license bonuses

Educational reimbursement with manager

Job summary

Apogee Consulting Group is seeking an Executive Assistant to partner with the Executive Team, providing strategic administrative and operational support that enables leaders to focus on priorities and growth.

The ideal candidate is highly organized, proactive, and discreet, with strong communication and relationship-building skills. You will manage calendars, prepare reports and presentations, coordinate travel, and help implement AI-driven workflows to improve efficiency across the firm.

Qualifications

• Bachelor's Degree in business or related field is preferred.
• 3+ years of experience in A/E contracting, design, and construction.
• Proficiency with BQE Core, MS Office, and AI tools.
• Willing to travel up to 10-15%.

Responsibilities

• Manage and maintain the Executive's calendar and schedule internal/external meetings.
• Identify and implement opportunities to automate workflows using AI tools.
• Prepare reports, presentations, and documentation as requested.
• Process expense reports and liaise with accounting on behalf of Executives.
• Handle confidential materials with discretion and professionalism.
• Assist in planning internal events, trainings, and celebrations.
• Support executives in completion of reports, correspondence, and data tracking.

Skills

Strong communication

Critical thinking

Relationship-building

Organizational skills

Education

Bachelor's Degree in business or related

Tools

BQE Core

Microsoft Office Suite

AI software

Job description

Apogee Consulting Group is seeking an Executive Assistant to partner with the Executive Team, providing strategic administrative and operational support that enables leaders to focus on priorities and growth.

The ideal candidate is highly organized, proactive, and discreet, with strong communication and relationship-building skills. You will manage calendars, prepare reports and presentations, coordinate travel, and help implement AI-driven workflows to improve efficiency across the firm.