AI-Powered Executive Operations Assistant

Pfizer; New York (NY); Hybrid; USD 49,000 - 87,000; Full time

Benefits offered by this job

401(k) with Pfizer matching

Paid vacation

Health benefits

Job summary

Pfizer is seeking an experienced executive assistant to support the CEO and senior leaders at the New York headquarters. The role emphasizes administrative excellence, mobility with technology, and proactive operations optimization in a fast-paced environment.

You will handle complex travel, calendar management, and meeting logistics, while collaborating with the Chief of Staff and other ELT offices. Flexibility for early mornings, evenings, and weekends is required.

Qualifications

• High school or equivalent with 5+ years of executive support experience.
• Experience working with senior leaders or C-suite preferred.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with Microsoft 365 apps and common enterprise tools.

Responsibilities

• Coordinate complex travel, including itineraries and international arrangements.
• Use AI and cloud tools to support writing, scheduling and research needs.
• Manage meeting logistics, room reservations, catering, and visitor registration.
• Support CEO calendar management and scheduling, with proactive prioritization.
• Oversee executive floor management, supplies, safety trainings, and related liaison work.

Skills

Executive support

Communication skills

Tech-savvy

Microsoft 365 proficiency

Calendar management

Education

High school degree

Bachelor's degree preferred

Tools

Microsoft 365

SharePoint

Teams

Outlook

OneNote

Ariba

Concur

Workday

Job description

Pfizer is seeking an experienced executive assistant to support the CEO and senior leaders at the New York headquarters. The role emphasizes administrative excellence, mobility with technology, and proactive operations optimization in a fast-paced environment.

You will handle complex travel, calendar management, and meeting logistics, while collaborating with the Chief of Staff and other ELT offices. Flexibility for early mornings, evenings, and weekends is required.