AI-Savvy Executive Admin | Fast-Paced Scheduler

Publicis Groupe ANZ; New York (NY); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Disability

401K

Paid time off

Parental and family care leave

Tuition reimbursement

Flexible time off

Job summary

Publicis Groupe in New York is seeking an Administrative Assistant to thrive in a fast-paced, creative environment. You will support 3–5 leaders, coordinate calendars, arrange meetings, travel, and prepare materials while maintaining confidentiality and a high level of professionalism.

The role requires strong communication, organization, and the ability to adapt quickly as schedules change, with a proactive, solutions-oriented mindset and experience using AI-enabled productivity tools to draft

Qualifications

• 2+ years of administrative support experience.
• Experience using AI-powered productivity tools to draft emails, summaries, and reports.
• Proficiency with Outlook Mail and Calendar.
• Excellent verbal and written communication; strong discretion.

Responsibilities

• Provide high-level administrative support for 3–5 leaders.
• Manage multiple calendars with detail.
• Coordinate meetings and travel arrangements.
• Prepare materials, agendas, and handle confidential matters.
• Support day-to-day operations and logistics.

Skills

Administrative support

AI productivity tools

Outlook proficiency

Interpersonal skills

Discretion & integrity

Tools

Outlook

Job description

Publicis Groupe in New York is seeking an Administrative Assistant to thrive in a fast-paced, creative environment. You will support 3–5 leaders, coordinate calendars, arrange meetings, travel, and prepare materials while maintaining confidentiality and a high level of professionalism.

The role requires strong communication, organization, and the ability to adapt quickly as schedules change, with a proactive, solutions-oriented mindset and experience using AI-enabled productivity tools to draft