Personal Assistant

Wonderful; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Doist in New York, NY seeks an exceptional Personal Assistant to support the CEO. This highly trusted role requires a proactive, organized, discreet professional who thrives in a fast-paced environment.

You will manage calendars, coordinate travel, handle personal and family logistics, and ensure seamless execution of priorities with discretion and tact.

Qualifications

• Authorization to work in the United States.

Responsibilities

• Manage day-to-day calendar administration and scheduling, coordinating with the Senior EA.
• Coordinate meetings, appointments, and changes to the CEO’s schedule.
• Oversee personal and family logistics, appointments, and errands.
• Coordinate travel with the travel agent, aligning with the calendar.
• Handle reservations, expenses, gifts, and other personal requests.
• Anticipate needs and resolve scheduling or logistical issues proactively.
• Treat sensitive information with complete discretion.

Skills

Calendar management

Scheduling

Travel coordination

Discretion

Communication skills

Organizational skills

Attention to detail

Taking initiative

Job description

Wonderful helps large enterprises accelerate AI adoption to unlock their full potential, combining a complete AI operating system with local deployment teams that get AI into production quickly.

We are looking for an exceptional Personal Assistant to support our CEO in New York.

This is a highly trusted, hands-on role for someone who is proactive, organized, discreet, and comfortable operating in a fast-paced and dynamic environment.

What You’ll Do

• Manage day-to-day calendar administration and scheduling, working closely with the Senior EA on priorities
• Coordinate meetings, appointments, and changes to the CEO’s schedule
• Manage personal and family logistics, appointments, and errands
• Coordinate travel day-to-day with the travel agent, ensuring all arrangements are accurate and aligned with the calendar
• Manage reservations, expenses, gifts, and other personal requests
• Anticipate needs and proactively resolve scheduling or logistical issues
• Handle sensitive personal and professional information with complete discretion
• Be available to handle changing priorities and time-sensitive requests when required

What We’re Looking For

• Exceptional organizational skills and attention to detail
• Highly proactive and resourceful — someone who sees what needs to happen and takes ownership
• Excellent communication and interpersonal skills
• Strong judgment and a high level of discretion
• Calm and effective under pressure, with the ability to adapt quickly when plans change
• Comfortable managing multiple priorities simultaneously
• Service-oriented, hands-on, and willing to take care of both large and small tasks
• Must be currently authorized to work in the United States.

The PersonYou are someone who is always one step ahead. You notice the details, anticipate what might go wrong, and solve problems before they become problems. You are equally comfortable coordinating a complex trip, reorganizing a packed schedule at short notice, making a reservation, or taking care of an unexpected personal request.