Executive Assistant to 3–5 Leaders | AI-Driven Support

BBH USA; New York (NY); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Disability

401K

Parental and family care leave

Job summary

Publicis Groupe is seeking an Administrative Assistant to support 3-5 leaders in a fast-paced agency environment in New York. You’ll manage calendars, coordinate meetings, travel, and prepare materials with a proactive, confidential approach.

The role requires strong communication, high energy, organization, and discretion, plus experience with AI productivity tools and Outlook. This on-site position offers comprehensive benefits and competitive pay.

Qualifications

• 2+ years of administrative support experience.
• Strong written and verbal communication; high integrity and confidentiality.
• Proven ability to manage multiple calendars and meet tight deadlines.

Responsibilities

• Provide high-level administrative support for 3-5 leaders.
• Coordinate internal and external meetings and travel arrangements.
• Prepare materials, agendas, reports and presentations as needed.
• Maintain professional relationships across teams and partners.

Skills

Administrative support

Communication skills

Confidentiality

Time management

Interpersonal skills

Tools

Outlook Calendar

AI productivity tools

ChatGPT / AI tools

Job description

Publicis Groupe is seeking an Administrative Assistant to support 3-5 leaders in a fast-paced agency environment in New York. You’ll manage calendars, coordinate meetings, travel, and prepare materials with a proactive, confidential approach.

The role requires strong communication, high energy, organization, and discretion, plus experience with AI productivity tools and Outlook. This on-site position offers comprehensive benefits and competitive pay.