El Segundo Front Desk & Administrative Coordinator

Beacon Hill; El Segundo (CA); On-site; USD 43,000 - 45,000; Full time

Job summary

Beacon Hill in El Segundo is seeking an Administrative Assistant to provide administrative support and front desk coverage for the office. This role supports multiple departments and maintains a professional, welcoming environment.

The ideal candidate is highly organized, customer service oriented, proactive, and thrives in a fast-paced setting. Onsite Mon-Fri 9am-5pm with temp-to-hire potential and strong MS Office skills.

Qualifications

• High school diploma required; some college coursework preferred.
• Minimum of 2 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.

Responsibilities

• Provide administrative support to various departments within the El Segundo office.
• Perform data entry, word processing, report generation, and other general office functions.
• Prepare and process expense reports.
• Assist with special projects, meeting coordination, and event planning.
• Handle incoming mail and distribute correspondence appropriately.
• Prepare, execute, and follow up on contracts and work orders for the Development, Leasing, and Operations teams.
• Review and process vendor setup documentation.
• Upload and code invoices within the Nexus system.
• Serve as the primary point of contact for office visitors and guests.
• Maintain a professional and welcoming reception area.
• Order and manage office and kitchen supplies.

Skills

MS Office

Strong communication

Organizational skills

Time management

Independent work

Team collaboration

Education

High school diploma

Some college coursework preferred

Tools

Microsoft Office Suite

Job description

Beacon Hill in El Segundo is seeking an Administrative Assistant to provide administrative support and front desk coverage for the office. This role supports multiple departments and maintains a professional, welcoming environment.

The ideal candidate is highly organized, customer service oriented, proactive, and thrives in a fast-paced setting. Onsite Mon-Fri 9am-5pm with temp-to-hire potential and strong MS Office skills.