Office Coordinator & Executive Support

Beacon Hill Staffing Group, LLC; Durham (NC); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Office Administrator to support daily office operations, assist leadership, and help foster a welcoming workplace. The role combines office logistics, event coordination, and executive support in a people-focused environment.

The successful candidate will balance vendor coordination, calendar management, travel arrangements, and administrative tasks while contributing to employee engagement initiatives and special projects.

Qualifications

• 2-4 years of experience in office administration or related field.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong interpersonal skills with a customer-service mindset.

Responsibilities

• Office Operations & Facilities: Serve as primary contact for visitors, calls, mail; maintain a professional workplace; manage supplies; coordinate vendor relations; support workspace logistics; coordinate meeting rooms and events.
• Employee Engagement & Culture: Plan and coordinate employee events and recognition programs; support engagement initiatives; maintain calendars for company events; manage budgets and logistics related to events.
• Administrative & Executive Support: Provide support to leadership; manage calendars, arrange travel, prepare expense reports, organize meetings and communications; assist with special projects.
• Special Projects: Support operational initiatives and process improvements; coordinate projects and priorities in a fast-paced environment.

Skills

Office administration

Executive support

Communication skills

Microsoft Office

Calendar management

Tools

Microsoft Office Suite

Outlook

PowerPoint

Job description

Beacon Hill Staffing Group, LLC is seeking an organized Office Administrator to support daily office operations, assist leadership, and help foster a welcoming workplace. The role combines office logistics, event coordination, and executive support in a people-focused environment.

The successful candidate will balance vendor coordination, calendar management, travel arrangements, and administrative tasks while contributing to employee engagement initiatives and special projects.