Administrative Assistant

Beacon Hill; Charlotte (NC); On-site; USD 38,000 - 46,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant / Front Desk Coordinator to welcome visitors, support office leadership, and keep daily operations running smoothly.

This on-site role requires strong Microsoft Office skills, excellent communication, and a customer-service mindset, with responsibilities including scheduling meetings, ordering supplies, and handling correspondence.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and PowerPoint.
• Strong customer service, organization, and communication skills.
• Experience in an engineering, architecture, or professional services environment is preferred.

Responsibilities

• Serve as the front desk receptionist and greet visitors.
• Provide administrative support to office leadership and project managers.
• Order and manage office supplies.
• Coordinate and schedule meetings.
• Prepare correspondence, letters, and other documents.
• Assist with filing, record management, and general office organization.
• Perform a variety of administrative tasks to support daily office operations.

Skills

Customer service

Organization

Communication

Microsoft Office

Tools

Outlook

Word

PowerPoint

Job description

Administrative Assistant / Front Desk Coordinator

Location: Office-based
Schedule: Monday-Friday, 8:00 AM-5:00 PM

Key Responsibilities

• Serve as the front desk receptionist and greet visitors.
• Provide administrative support to office leadership and project managers.
• Order and manage office supplies.
• Coordinate and schedule meetings.
• Prepare correspondence, letters, and other documents.
• Assist with filing, record management, and general office organization.
• Perform a variety of administrative tasks to support daily office operations.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and PowerPoint.
• Strong customer service, organization, and communication skills.
• Experience in an engineering, architecture, or professional services environment is preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• medical
• dental
• vision
• federal leave programs
• state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)