Front Office & Operations Coordinator

Beacon Hill; Indianapolis (IN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Beacon Hill is seeking an Office Coordinator/Receptionist to serve as the first point of contact, manage calls and inquiries, handle mail and deliveries, and coordinate vendor services. The role emphasizes professionalism, confidentiality, and strong organizational skills in a fast-paced professional services environment.

Candidate will support firm leadership and staff, assist with events, and collaborate with building management.

Qualifications

• 2+ years of experience in office coordination, receptionist, or administrative roles.
• Experience in professional services is a plus.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams.
• Experience coordinating vendors, facilities requests, and office operations.

Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors in a professional, welcoming reception area.
• Answer and direct incoming phone calls, take messages, and respond to inquiries.
• Receive, sort, distribute, and prepare outgoing mail and packages; coordinate courier services.

Skills

Customer service

Communication

Organization

Multitasking

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

Beacon Hill is seeking an Office Coordinator/Receptionist to serve as the first point of contact, manage calls and inquiries, handle mail and deliveries, and coordinate vendor services. The role emphasizes professionalism, confidentiality, and strong organizational skills in a fast-paced professional services environment.

Candidate will support firm leadership and staff, assist with events, and collaborate with building management.