Administrative Assistant

Beacon Hill; El Segundo (CA); On-site; USD 43,000 - 45,000; Full time

Job summary

Beacon Hill in El Segundo is seeking an Administrative Assistant to provide administrative support and front desk coverage for the office. This role supports multiple departments and maintains a professional, welcoming environment.

The ideal candidate is highly organized, customer service oriented, proactive, and thrives in a fast-paced setting. Onsite Mon-Fri 9am-5pm with temp-to-hire potential and strong MS Office skills.

Qualifications

• High school diploma required; some college coursework preferred.
• Minimum of 2 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.

Responsibilities

• Provide administrative support to various departments within the El Segundo office.
• Perform data entry, word processing, report generation, and other general office functions.
• Prepare and process expense reports.
• Assist with special projects, meeting coordination, and event planning.
• Handle incoming mail and distribute correspondence appropriately.
• Prepare, execute, and follow up on contracts and work orders for the Development, Leasing, and Operations teams.
• Review and process vendor setup documentation.
• Upload and code invoices within the Nexus system.
• Serve as the primary point of contact for office visitors and guests.
• Maintain a professional and welcoming reception area.
• Order and manage office and kitchen supplies.

Skills

MS Office

Strong communication

Organizational skills

Time management

Independent work

Team collaboration

Education

High school diploma

Some college coursework preferred

Tools

Microsoft Office Suite

Job description

Salary: USD31 - USD33 per hour

Position Overview

Our clientis seeking an Administrative Assistant to provide administrative support and front desk coverage for its El Segundo office. This individual will play a key role in supporting multiple departments while ensuring a professional and welcoming office environment. The ideal candidate is highly organized, customer service-oriented, proactive, and capable of thriving in a fast-paced setting.

Key Responsibilities

Administrative Support

• Provide administrative support to various departments within the El Segundo office.
• Perform data entry, word processing, report generation, and other general office functions.
• Prepare and process expense reports.
• Assist with special projects, meeting coordination, and event planning.
• Handle incoming mail and distribute correspondence appropriately.
• Perform additional administrative duties as assigned.
• Prepare, execute, and follow up on contracts and work orders for the Development, Leasing, and Operations teams.
• Review and process vendor setup documentation.
• Upload and code invoices within the Nexus system.

Front Desk & Office Operations

• Serve as the primary point of contact for office visitors and guests.
• Maintain a professional and welcoming reception area.
• Order and manage office and kitchen supplies.
• Restock beverage stations and kitchen inventory as needed.
• Coordinate maintenance and service requests for office equipment, including copiers and other office machines.

Qualifications

Required

• High school diploma required; some college coursework preferred.
• Minimum of 2 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and adjust to changing priorities.
• Dependable, self-motivated, and capable of working independently.
• Team-oriented mindset with strong interpersonal skills.
• Ability to stand as needed and lift up to 30 pounds.

Preferred

• Experience processing expense reports.
• Experience working with invoices, contracts, or vendor documentation.
• Familiarity with office equipment such as copiers, scanners, and voicemail systems.
• Basic troubleshooting and problem-solving skills.

Details

• Onsite Monday - Friday 9am - 5pm
• Temp to Hire