Office Manager / Receptionist

Apex Systems; Austin (TX); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company match

HSA (Health Savings Account)

Employee Assistance Program (EAP)

ESPP

Job summary

Everforth Apex Systems is seeking an Office Manager to support day-to-day office operations in Austin, TX. The role combines administrative duties, equipment management, and maintaining a professional office environment.

The ideal candidate will be proactive with strong customer service skills, able to multitask in a fast-paced setting, and maintain confidentiality. The position is onsite with extensive collaboration across teams and vendors.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience with handling a high-volume multi-line phone system.
• Strong customer-service orientation and privacy/confidentiality awareness.

Responsibilities

• Provide administrative support for designated leaders and teams.
• Greet visitors, maintain visitor logs, and issue passes as required.
• Receive calls, route to contacts, and take messages.
• Manage high-volume telephone traffic via a multi-line phone system.
• Receive tickets for desk equipment setups, order equipment, and allocate costs to budgets.
• Receive, log, and transport equipment; install monitors, docking stations, keyboards, and mice.
• Perform cable management and remove old equipment from desks.
• Ensure office equipment and supplies are ordered, stocked, and maintained.
• Communicate with building maintenance and vendors for repairs and service requests.
• Collaborate with facilities to ensure proper upkeep of the office.

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

SharePoint

Multiline phone system

Tools

Copiers & fax machines

Job description

## Job Description# Office Manager / ReceptionistApply**Job#: 3056913****Job Description:****Office Manager****Location:** Austin, Texas (Onsite)**Role Overview**We are seeking an Office Manager to support day-to-day office operations. This role involves a combination of administrative duties, equipment management, and maintaining a professional and efficient office environment. The position requires a proactive individual with strong customer service skills who can adapt to a fast-paced setting.**Key Responsibilities*** Provide administrative support for designated leaders and teams.* Greet visitors, maintain visitor logs, and issue passes as required.* Receive incoming calls, route them to the appropriate contacts, and take messages.* Manage high-volume telephone traffic via a multi-line phone system.* Receive tickets for desk equipment setups, order necessary equipment, and allocate costs to the correct team budget.* Receive, log, and transport equipment to different offices; install monitors, docking stations, keyboards, and mice.* Perform cable management and remove old equipment from desks.* Ensure office equipment and supplies are ordered, stocked, and maintained.* Correspond with building maintenance and vendors for repairs and other service requests.* Ensure facilities are properly maintained and work with the facilities team to resolve issues.**Required Qualifications****Technical Skills:** Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and SharePoint. Familiarity with standard office equipment such as copiers and fax machines is also required.**Professional Attributes:** The ideal candidate will demonstrate a professional demeanor, the ability to multitask, and adaptability in a fast-paced environment. This person must maintain confidentiality, work well within a team, and possess strong customer service skills. The role requires following standard procedures and referring complex questions to higher levels. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Austin, TX, US**Job Type:****Date Posted:** October 22, 2026**Pay Range:** $23 - $23 per hour