Executive Assistant & Office Manager - Part-Time (Austin)

Facility Innovations Group; Austin (TX); Presencial; USD 28.000 - 41.000; A tiempo parcial

Descripción de la vacante

Facility Innovations Group in Austin, TX seeks an organized Executive Assistant / Office Administrator to support the CEO and keep the office running. This part-time, 20 hours/week role requires 3+ years of experience, strong Microsoft 365 skills, and discretion.

You will manage calendars, travel, meetings, correspondence, and office operations, while handling confidential matters with independence and professionalism, including receipts, mail, vendor setup, and AI-assisted drafting.

Formación

• Three+ years as executive assistant, office administrator, or office manager.
• Proficient with Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive).
• Experience using AI tools to draft, summarize, schedule, and automate routine work.

Responsabilidades

• Manage the CEO's calendar, schedule meetings, resolve conflicts, and protect priorities.
• Book and manage travel, prepare itineraries, and reconcile expenses.
• Prepare agendas, take minutes, and track action items for leadership meetings.
• Draft, proofread, and format correspondence and presentations; screen calls and emails; handle confidential matters.
• Serve as the first point of contact for the Austin office and coordinate office services, vendors, and IT tickets.
• Maintain filing systems, retention, and shared folders; manage receipts and monthly close packets.
• Manage office mailbox, P.O. box, and daily mail flow; coordinate shipments.

Conocimientos

Microsoft 365

AI tool usage

Calendar management

Travel coordination

Educación

High school diploma or equivalent

Associate or Bachelor's preferred

Herramientas

DocuSign

Procore

Descripción del empleo

Facility Innovations Group in Austin, TX seeks an organized Executive Assistant / Office Administrator to support the CEO and keep the office running. This part-time, 20 hours/week role requires 3+ years of experience, strong Microsoft 365 skills, and discretion.

You will manage calendars, travel, meetings, correspondence, and office operations, while handling confidential matters with independence and professionalism, including receipts, mail, vendor setup, and AI-assisted drafting.