Office & Facility Manager/Executive Assistant

Eden Equipment Company Inc.; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Eden Equipment Company Inc. in Austin, TX, seeks an Office & Facility Manager/Executive Assistant to act as the central operational hub of our on-site facility.

This newly created role combines executive support for the President, Owner and select team members with daily office administration and coordination of our office and attached manufacturing facility. You will establish processes, take ownership and help a practical, team-oriented workplace run efficiently.

Qualifications

• At least three years of experience in office management, executive assistance or facility coordination.
• High school diploma or equivalent; associate or bachelor's preferred.
• Bilingual fluency in English and Spanish is highly preferred.
• Ability to work with NetSuite ERP and Microsoft Office, including Outlook, Excel and Word.
• Strong communication, multitasking and proactive problem-solving skills, with integrity, punctuality and a positive team attitude.
• Ability to work fully on-site during the stated core hours.

Responsibilities

• Manage calendars, travel, meetings and correspondence for the President, Owner and team, with efficiency and discretion.
• Coordinate daily office operations, mail and deliveries, and order office and facility supplies within budget.
• Support internal recordkeeping, process audits, document control, certifications and quality compliance.
• Work with property management and vendors to maintain a functional, clean facility and promote basic manufacturing safety.
• Welcome guests, clients and vendors as the primary professional point of contact.
• Assist with special projects and basic office and warehouse inventory tracking.

Skills

Bilingual English/Spanish

Executive support

Office management

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

NetSuite ERP

Microsoft Office

Job description

Location: Austin, Texas — 100% on-site

Employment: Full-time

Reports to: President

Schedule: Monday–Thursday, 8:00 AM–5:00 PM; Friday, 7:00 AM–4:00 PM

About the role

Founded in 1978, Eden Equipment is a customer-focused manufacturer serving clients worldwide. We are seeking a versatile, organized and proactive Office & Facility Manager/Executive Assistant to serve as the central operational hub of our Austin facility.

This newly created position combines executive support for the President, Owner and select team members with daily office administration and coordination of our office and attached manufacturing facility. You will establish processes, take ownership and help a practical, team-oriented workplace run efficiently.

Responsibilities

• Manage calendars, travel, meetings and correspondence for the President, Owner and team, with efficiency and discretion.
• Coordinate daily office operations, mail and deliveries, and order office and facility supplies within budget.
• Support internal recordkeeping, process audits, document control, certifications and quality compliance.
• Work with property management and vendors to maintain a functional, clean facility and promote basic manufacturing safety.
• Welcome guests, clients and vendors as the primary professional point of contact.
• Assist with special projects and basic office and warehouse inventory tracking.

Qualifications

• At least three years of experience in office management, executive assistance or facility coordination.
• High school diploma or equivalent required; an associate or bachelor's degree is preferred.
• Bilingual fluency in English and Spanish is highly preferred.
• Ability to work with NetSuite ERP and Microsoft Office, including Outlook, Excel and Word.
• Strong communication, multitasking and proactive problem-solving skills, with integrity, punctuality and a positive team attitude.
• Ability to work fully on-site during the stated core hours.

Work environment and physical requirements

The role is based in a climate-conditioned office and manufacturing/warehouse facility in a Class A business park. It requires lifting at least 25 pounds and standing or walking through the facility for portions of the workday.