Dynamic Office & Operations Administrator

Talentify; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Talentify is seeking a proactive Office Administrator in Houston to maintain a welcoming reception, support employees and visitors, and ensure smooth office operations. You will handle guest greeting, calendar management, supplies, and general admin duties in a fast-paced environment.

Responsibilities include coordinating onsite meetings, arranging catering and AV needs, processing travel and expenses for senior management, creating purchase orders in Omega, shipping items, and setting up

Qualifications

• High school diploma or equivalent required.
• Prior office admin, reception, or similar experience required.
• Proficient in MS Office and standard office equipment.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced, diverse environment.
• Customer service orientation.
• Flexibility to shift priorities as needed.
• Time management and decision-making skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Greet guests and maintain the guest log.
• Maintain reception desk, kitchen, and common areas; schedule maintenance as needed.
• Oversee inventory and replenish office supplies.
• Maintain multiple conference room calendars for shared spaces.
• Coordinate onsite meetings: catering, supplies, setup/teardown, and basic AV needs.
• Assist senior management with travel coordination and expense reports.
• Create purchase orders in Omega.
• Ship items when needed.
• Set vendors up in TPH.
• Collect and distribute mail.
• Other duties as assigned.

Skills

MS Office

communication

organizational skills

multitasking

customer service

time management

interpersonal skills

detail oriented

problem solving

Education

High School diploma

Tools

Omega

TPH

Job description

Talentify is seeking a proactive Office Administrator in Houston to maintain a welcoming reception, support employees and visitors, and ensure smooth office operations. You will handle guest greeting, calendar management, supplies, and general admin duties in a fast-paced environment.

Responsibilities include coordinating onsite meetings, arranging catering and AV needs, processing travel and expenses for senior management, creating purchase orders in Omega, shipping items, and setting up