C-Level Executive Assistant | Process & Travel Pro (Flexible Hours)

Fortinet, Inc.; Sunnyvale (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Fortinet is seeking a full-time Executive Assistant to support VP-level management from our Sunnyvale office. The role requires exceptional organizational skills to manage multiple tasks in a fast-paced, start-up-like environment.

You will support the C-level executives, coordinate schedules and travel, and help optimize internal processes. Strong communication and confidentiality are essential as you work across departments and with external partners.

Qualifications

• Three or more years in an administrative role reporting to upper management.
• Excellent written and verbal communication skills.
• Strong time-management and ability to coordinate multiple projects.
• Proficient with office tools and quick to learn new software and systems.
• Flexible team player willing to adapt to changes and challenges.
• Ability to maintain confidentiality of company information.

Responsibilities

• Manage professional and personal scheduling for C-level Executives, including agendas, email, and logistics.
• Coordinate complex scheduling and calendar management.
• Handle travel logistics and related arrangements (air, hotel, transportation).
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan internal and off-site events.

Skills

Executive support experience

Communication skills

Time management

Office software proficiency

Confidentiality

Adaptability

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Job description

Fortinet is seeking a full-time Executive Assistant to support VP-level management from our Sunnyvale office. The role requires exceptional organizational skills to manage multiple tasks in a fast-paced, start-up-like environment.

You will support the C-level executives, coordinate schedules and travel, and help optimize internal processes. Strong communication and confidentiality are essential as you work across departments and with external partners.