Executive Assistant

Fortinet, Inc.; Sunnyvale (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Fortinet is seeking a full-time Executive Assistant to support VP-level management from our Sunnyvale office. The role requires exceptional organizational skills to manage multiple tasks in a fast-paced, start-up-like environment.

You will support the C-level executives, coordinate schedules and travel, and help optimize internal processes. Strong communication and confidentiality are essential as you work across departments and with external partners.

Qualifications

• Three or more years in an administrative role reporting to upper management.
• Excellent written and verbal communication skills.
• Strong time-management and ability to coordinate multiple projects.
• Proficient with office tools and quick to learn new software and systems.
• Flexible team player willing to adapt to changes and challenges.
• Ability to maintain confidentiality of company information.

Responsibilities

• Manage professional and personal scheduling for C-level Executives, including agendas, email, and logistics.
• Coordinate complex scheduling and calendar management.
• Handle travel logistics and related arrangements (air, hotel, transportation).
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan internal and off-site events.

Skills

Executive support experience

Communication skills

Time management

Office software proficiency

Confidentiality

Adaptability

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Job description

Fortinet is looking for a full time Executive Assistant to support VP level Management as we rapidly expand our business. This position will work from our Sunnyvale office. The ideal candidate will have strong organizational skills and be able to manage multiple tasks with minimal supervision. We are looking for someone that is well organized and detail orientated who can work comfortably in a face-paced, start-up like environment.

Objectives of this role

• Support the C-level primarily and provide additional support to executive team members, as directed.
• Manage and improve internal processes to support top executives, and coordinate resources to speed up workflows.
• Handle communication between departments by coordinating with internal and external executives on projects and tasks
• Plan and organize work to ensure senior executives' priorities are met, goals are achieved, and best practices are followed.

Responsibilities

• Manage professional and personal scheduling for C-level Executives, including agendas, mail, email, phone calls, customer management, and other company logistics.
• Coordinate complex scheduling and calendar management.
• Manage travel logistics and activities, including communication, agenda, accommodations and transportation.
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Three or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Skilled in office tools and quick to learn new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company

Preferred skills and qualifications

• Experience in developing internal processes and filing systems
• Proficient in Word, Excel, and PowerPoint, with strong skills in document creation, data analysis, and creating impactful presentations
• Flexible hours as dictated by the needs of business for projects and meetings.

Education:

• Bachelors degree an advantage