Executive Assistant

Fortinet Inc.; Sunnyvale (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Fortinet in Sunnyvale is seeking a full-time Executive Assistant to support VP-level management. The role requires exceptional organization, calendar management, and discretion in handling confidential information.

The successful candidate will coordinate complex scheduling, travel logistics, and communications across the executive team, with the ability to multitask in a fast-paced, start-up like environment and deliver high-quality administrative support.

Qualifications

• Three or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Skilled in office tools and quick to learn new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company

Responsibilities

• Manage professional and personal scheduling for C-level Executives, including agendas, mail, email, phone calls, customer management, and other company logistics.
• Coordinate complex scheduling and calendar management.
• Manage travel logistics and activities, including communication, agenda, accommodations and transportation.
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Skills

Administrative experience

Communication skills

Time management

Office software

Confidentiality

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Job description

Job Description

Job Description

Fortinet is looking for a full time Executive Assistant to support VP level Management as we rapidly expand our business. This position will work from our Sunnyvale office. The ideal candidate will have strong organizational skills and be able to manage multiple tasks with minimal supervision. We are looking for someone that is well organized and detail orientated who can work comfortably in a face-paced, start-up like environment.

Objectives of this role

• Support the C-level primarily and provide additional support to executive team members, as directed.
• Manage and improve internal processes to support top executives, and coordinate resources to speed up workflows.
• Handle communication between departments by coordinating with internal and external executives on projects and tasks
• Plan and organize work to ensure senior executives' priorities are met, goals are achieved, and best practices are followed.
  
  

Responsibilities

• Manage professional and personal scheduling for C-level Executives, including agendas, mail, email, phone calls, customer management, and other company logistics.
• Coordinate complex scheduling and calendar management.
• Manage travel logistics and activities, including communication, agenda, accommodations and transportation.
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
  
  

Required Skills And Qualifications

• Three or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Skilled in office tools and quick to learn new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company
  
  

Preferred Skills And Qualifications

• Experience in developing internal processes and filing systems
• Proficient in Word, Excel, and PowerPoint, with strong skills in document creation, data analysis, and creating impactful presentations
• Flexible hours as dictated by the needs of business for projects and meetings.
  
  

Education:

• Bachelors degree an advantage
  
  

About Us

Fortinet (NASDAQ: FTNT) secures the largest enterprise, service provider, and government organizations around the world. Fortinet empowers its customers with intelligent, seamless protection across the expanding attack surface and the power to take on ever-increasing performance requirements of the borderless network - today and into the future. Only the Fortinet Security Fabric architecture can deliver security without compromise to address the most critical security challenges, whether in networked, application, cloud or mobile environments. Fortinet ranks number one in the most security appliances shipped worldwide and more than 500,000 customers trust Fortinet to protect their businesses.

We are committed to providing reasonable accommodations for all qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact us at [e-mail].

Fortinet is an equal opportunity employer. We value diversity in our company, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, military/veteran status or any other applicable legally protected characteristics in the location in which the candidate is applying.