Senior Executive Assistant to Leadership – On‑Site

Integrated DNA Technologies; Sunnyvale (CA); On-site; USD 59,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Integrated DNA Technologies in Sunnyvale, CA, is seeking an Executive Administrative Assistant to support our executive leaders on-site. You will manage calendars across time zones, coordinate travel, and handle expenses with discretion in a fast-paced environment.

Requirements include at least 6 years of senior-level support and proficiency with Microsoft 365 and related systems. This role reports to senior leadership and is located in Sunnyvale.

Qualifications

• High school diploma or equivalent required.
• Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment.
• Demonstrated experience managing executive calendars, travel coordination, expense reporting, and meeting logistics utilizing Microsoft Office 365 applications and related business systems.

Responsibilities

• Provide comprehensive executive support by managing complex calendars, coordinating meetings across multiple time zones, preparing executives for key interactions, and serving as a primary point of contact for leadership activities and events.
• Coordinate domestic and international travel, process and reconcile expenses, monitor administrative expenditures, and ensure compliance with company policies and reporting requirements.
• Lead logistics and operational support for executive visits, leadership meetings, town halls, customer engagements, and special events, including facilities, technology, catering, visitor management, and related services to deliver a seamless and confidential experience.

Skills

Executive calendar management

Travel coordination

Expense reporting

Education

High school diploma

Tools

Microsoft 365

Concur

Workday

SAP

SharePoint

Teams

Job description

Integrated DNA Technologies in Sunnyvale, CA, is seeking an Executive Administrative Assistant to support our executive leaders on-site. You will manage calendars across time zones, coordinate travel, and handle expenses with discretion in a fast-paced environment.

Requirements include at least 6 years of senior-level support and proficiency with Microsoft 365 and related systems. This role reports to senior leadership and is located in Sunnyvale.