Executive Assistant to Senior Executive

Career Group; Town of Texas (WI); On-site; USD 100,000 - 105,000; Full time

Job summary

Career Group is seeking an experienced Executive Assistant to support a Senior Executive in Sunnyvale, TX. This onsite role offers a base salary of $100k-$105k plus discretionary bonus and competitive benefits.

You’ll manage complex calendars across time zones, arrange travel, prepare presentations in PowerPoint, and partner with leadership on strategic initiatives. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast‑paced environment.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives.
• Experience in fast-paced, high-growth, or technology/startup environments.
• Strong organizational skills with the ability to prioritize competing demands.
• Excellent communication skills and executive presence.
• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Excel.

Responsibilities

• Manage a complex executive calendar, coordinating meetings across multiple stakeholders and time zones
• Arrange domestic and international travel, including itineraries and expense reporting
• Prepare executive presentations and reports using PowerPoint, Excel, and other Microsoft Office applications
• Coordinate meetings, leadership communications, and operational initiatives
• Act as a liaison with executive leadership and cross-functional teams
• Support special projects while anticipating executive needs and resolving issues proactively
• Maintain the highest level of professionalism, discretion, and confidentiality

Skills

Calendar management

Executive support

Travel coordination

PowerPoint proficiency

Communication

Discretion

Tools

Microsoft Office

Job description

Job Description

Executive Assistant to Senior Executive

Location: Sunnyvale, TX (5 days onsite)
Schedule: Monday-Friday, 8:00 AM-5:00 PM

$100-105k base salary dependent on experience + discretionary bonus + competitive benefits package

An innovative, high-growth company is seeking an experienced Executive Assistant to support a newly appointed Senior Executive. This is an exciting opportunity to partner with a highly visible executive and play a critical role in keeping a fast-paced organization running efficiently.

The ideal candidate is proactive, exceptionally organized, and thrives in an environment where priorities shift quickly. You'll interact regularly with senior executives, manage complex logistics, and serve as a trusted business partner to leadership.

Responsibilities

• Manage a complex executive calendar, coordinating meetings across multiple stakeholders and time zones


• Arrange domestic and international travel, including itineraries and expense reporting


• Prepare executive presentations and reports using PowerPoint, Excel, and other Microsoft Office applications


• Coordinate meetings, leadership communications, and operational initiatives


• Act as a liaison with executive leadership and cross-functional teams


• Support special projects while anticipating executive needs and resolving issues proactively


• Maintain the highest level of professionalism, discretion, and confidentiality

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives


• Experience working with executive leadership in fast-paced, high-growth, or technology/startup environments


• Strong organizational skills with the ability to prioritize competing demands


• Excellent communication skills and executive presence


• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Excel


• Self-motivated, resourceful, and able to work independently with minimal supervision


• High level of maturity, discretion, and sound judgment

Ideal Candidate

• Experience supporting C-suite or senior operational leadership


• Enjoys working with collaborative, approachable executives


• Comfortable interacting with senior leaders across the organization


• Thrives in an entrepreneurial environment where adaptability is essential

This is an excellent opportunity for a proactive Executive Assistant looking to become a strategic partner to an executive leader within a rapidly growing organization.