Executive Admin to CIO VPs – Onsite Support

Intuitive

Sunnyvale (CA)

On-site

USD 68,000 - 80,000

Full time

3 days ago

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Job summary

Intuitive, a global leader in robotic-assisted surgery, is seeking an upbeat executive assistant to provide high-level support for two VP CIO staff at our Sunnyvale headquarters. You will own calendar management, arrange worldwide travel, prepare materials, and coordinate meetings and offsites, while maintaining confidentiality and a proactive, team-focused approach.

The role requires 3–5 years of admin experience, a four-year degree, and exceptional communication—ready to contribute to

Qualifications

Minimum 3-5 years of administrative support experience.
Experience supporting executive level staff or related operational experience.
Four-year college degree required.

Responsibilities

Provide calendar management for two VP executives, including scheduling internal and external meetings.
Coordinate travel arrangements and itineraries worldwide.
Prepare meeting materials and agendas; take notes and follow up on action items.
Plan events and offsites; arrange logistics, venues, and catering.
Screen emails and inquiries; maintain confidentiality and professional communication.
Collaborate with IT and HR teams to support executive needs.
Assist with expense reporting and vendor coordination.