Senior Executive Assistant & Leadership Coordinator

matchpoint solutions; Palo Alto (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading tech firm based in Palo Alto seeks a highly organized Administrative Assistant to support multiple executives, including scheduling and managing complex calendars, coordinating travel arrangements, and preparing meeting materials. Ideal candidates will have experience in fast-paced environments and be proficient in Microsoft Office tools. Strong communication skills and the ability to manage simultaneous tasks are essential. This role requires professionalism, discretion, and the ability to anticipate the needs of executives.

Qualifications

• Proficient in Outlook, Microsoft Teams, and Skype.
• Ability to prioritize and manage multiple tasks effectively.
• Experience in a fast-paced tech environment with over 300 employees.
• Strong communication skills, professional demeanor with discretion.

Responsibilities

• Manage daily workflow of executives and schedule meetings.
• Coordinate complex domestic and international travel.
• Prepare meeting materials, presentations, and reports.
• Support additional leadership team members as required.

Skills

Proficient in Outlook

Excellent verbal and written communication

Ability to prioritize multiple tasks

Experience in fast-paced environments

Tools

Microsoft Teams

Skype

Photoshop

Job description

A leading tech firm based in Palo Alto seeks a highly organized Administrative Assistant to support multiple executives, including scheduling and managing complex calendars, coordinating travel arrangements, and preparing meeting materials. Ideal candidates will have experience in fast-paced environments and be proficient in Microsoft Office tools. Strong communication skills and the ability to manage simultaneous tasks are essential. This role requires professionalism, discretion, and the ability to anticipate the needs of executives.