Executive Assistant to Leaders — Global Travel & HQ Ops

Talentify; Torrance (CA); On-site; USD 62,000 - 85,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Transportation benefits

PTO / Time Off

Job summary

Talentify is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Executive Leadership Team in a fast-paced startup environment in Torrance, CA. The role manages calendars, coordinates travel, supports executive correspondence, and contributes to headquarters operations and special projects.

You will ensure leadership time is aligned with priorities, maintain CRM hygiene, and collaborate across departments to enhance efficiency and

Qualifications

• Minimum 5+ years supporting founders or high-level executives in a tech startup or fast-paced environment.
• Experience owning complex executive scheduling with multiple stakeholders and priorities.
• Proven ability to plan and execute domestic and international travel with frequent changes.
• Strong written and verbal communication; ability to draft professional correspondence for executives.
• Familiarity with CRM tools or systems used to track external relationships and next steps.

Responsibilities

• Lead executive scheduling for Executive Leadership Team, prioritizing, sequencing, and protecting focus time.
• Coordinate domestic and international travel with high standards and tight timelines.
• Manage Executive Leadership Team inboxes, draft responses, and flag items needing direct attention.
• Support executive correspondence with investors, media, and corporate affairs while maintaining CRM hygiene.
• Track meeting actions and follow-ups to ensure continuity across workstreams.
• Identify gaps and improve systems, tools, and processes to increase efficiency in executive operations.
• Collaborate with Executive Operations partners on events, offsites, and company-wide activities.
• Assist with expense management, including receipts and timely submission of reports.

Skills

Executive scheduling

Travel coordination

Written & verbal communication

Discretion & professionalism

Operations & process improvement

Administrative support

Tools

CRM systems

MS Office Suite

Outlook

Excel

Job description

Talentify is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Executive Leadership Team in a fast-paced startup environment in Torrance, CA. The role manages calendars, coordinates travel, supports executive correspondence, and contributes to headquarters operations and special projects.

You will ensure leadership time is aligned with priorities, maintain CRM hygiene, and collaborate across departments to enhance efficiency and