Bookkeeping QuickBooks

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA after one year

Possible paid continuing education

Job summary

PES is seeking a full-time Finance Administrative Assistant based in Pittsburgh, PA, to report to the President of the company. The successful candidate will prepare staff meetings, manage billing processes in QuickBooks, and handle customer data entry, while demonstrating professional communication skills.

With a focus on accuracy and organization, applicants should have extensive knowledge of Excel and at least 5 years of administrative experience. This role is ideal for detail-oriented individuals looking to contribute to a respected team in a relaxed environment.

Qualifications

• 5+ years of administrative experience preferred.
• Accurate data entry skills required.
• Able to use and operate a computer with basic Microsoft Office required.
• Extensive knowledge of Excel to combine, sort, and summarize large amounts of data.

Responsibilities

• Prepare weekly staff meeting, keep minutes.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, maintain office supplies.

Skills

Communication skills

Attention to detail

Data entry skills

Computer skills

Excel proficiency

Organizational skills

Education

5+ years of administrative experience

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full‑time Finance Administrative Assistant to report to the President of the company.

Compensation

• Full‑time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after one year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am–5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)