Accounting Administrator

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Possible paid continuing education

Job summary

PES is currently seeking a full-time Finance Administrative Assistant to report directly to the President. The role includes preparing staff meetings, entering bills, and maintaining office supplies.

Ideal candidates will have clear communication skills, attention to detail, and extensive knowledge of Excel. The position requires a team effort, contributing to various tasks as needed. Competitive compensation and benefits are offered, ensuring a supportive work environment.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to work Monday to Friday 8:30am–5:00pm.
• Understanding of accounting principles required.

Responsibilities

• Prepare weekly staff meeting and keep minutes.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones and maintain office supplies.

Skills

Clear and professional communication

Attention to detail

Accurate data entry skills

Excellent computer skills with QuickBooks

Team collaboration

Extensive knowledge of Excel

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full‑time Finance Administrative Assistant to report to the President of the company.

Compensation

• Full‑time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after one year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am–5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)