Admin Assistant - Part to Full TIme Quickbooks Experience a Plus

Strong Plumbing Solutions; Naples (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Employee discounts

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

Strong Plumbing Solutions is seeking a motivated Administrative Assistant to support our office and field staff. You will answer calls, schedule, prepare meetings, and draft correspondence to keep operations running smoothly.

The ideal candidate is highly organized with strong written and verbal communication skills and a friendly demeanor, able to maintain filing systems and assist with reports.

Qualifications

• Strong written and verbal communication skills.
• Highly organized with excellent time management.
• Proficient with standard office equipment (printers, fax).
• Proficient in MS Word and QuickBooks Online.

Responsibilities

• Answer incoming phone calls and route to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Skills

Communication

Organization

Time management

Education

High school diploma/GED

Associate’s degree / admin training

Tools

Microsoft Word

QuickBooks Online

Job description

Benefits:

• Employee discounts

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office and field employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of programs such as Microsoft Word & Quickbooks Online
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bookkeeping skills are a Plus