Bookkeeping QuickBooks

PES; Washington (Washington County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Possible paid continuing education

Job summary

PES is seeking a full-time Finance Administrative Assistant to support the President. The role involves preparing weekly meetings, processing invoices, managing data entry, and maintaining office operations.

Ideal candidates will have 5+ years of administrative experience, strong computer skills, especially in QuickBooks and Excel, and the ability to communicate effectively. Additional benefits include paid time off and training opportunities.

Qualifications

• 5+ years of administrative experience preferred.
• Accurate data entry skills required.
• Understand accounting principles.

Responsibilities

• Prepare weekly staff meetings and keep minutes.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Handle data-entry of customer contact information.
• Answer phones and maintain office supplies.

Skills

Communication

Attention to detail

Data entry

Computer skills

Team collaboration

Excel proficiency

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full‑time Finance Administrative Assistant to report to the President of the company.

Compensation

• Full‑time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after one year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am–5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)