QuickBooks Administrator

PES; Washington (Washington County); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Simple IRA after 1 year

Possible paid continuing education

Job summary

PES in Washington is seeking a Finance Administrative Assistant to support the President. The role is full-time and hourly-based on experience, with benefits including PTO, 401(k) matching, and education opportunities.

You will prepare weekly staff meeting minutes, process bills in QuickBooks, create purchase orders and invoices, and manage data entry and office supplies while maintaining professional communication with customers and staff.

Qualifications

• Clear and professional communication with customers and staff (written and verbal).
• Attention to detail and strong organizational skills.
• Accurate data entry skills required.
• Experience with QuickBooks preferred.
• Able to work Monday to Friday 8:30am–5:00pm.
• 5+ years administrative experience preferred.
• Proficient in basic Microsoft Office applications.
• Understanding of accounting principles.
• Extensive knowledge of Excel for data summarization.

Responsibilities

• Prepare weekly staff meeting minutes and reminders.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, maintain office supplies.

Skills

Communication

Data entry

Excel

QuickBooks

MS Office

Attention to detail

Accounting principles

Customer service

Team collaboration

Tools

QuickBooks

MS Office

Job description

Benefits:

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full-time Finance Administrative Assistant to report to the President of the company.

COMPENSATION:

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

PRIMARY RESPONSIBILITIES:

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

REQUIREMENTS:

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).

Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant