Finance Administrative Assistant

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Job summary

PES is seeking a full-time Finance Administrative Assistant based in Pittsburgh, Pennsylvania. The role involves preparing staff meetings, data entry in QuickBooks, and handling office supplies.

Ideal candidates should have excellent communication skills, a detail-oriented approach, and extensive knowledge of Excel. Administrative experience of 5 years is preferred. The position offers benefits including paid time off and a 401(k) matching program.

Qualifications

• 5+ years administrative experience preferred.
• Ability to work Monday to Friday 8:30am-5:00pm.
• Contributes to team effort by completing necessary tasks.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items.
• Enter bills, process check runs in QuickBooks.
• Create purchase orders and invoices.

Skills

Communication

Attention to detail

Data entry skills

Computer skills

Accounting principles understanding

Excel proficiency

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching

Compensation

• Full‑time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

We are currently seeking a full‑time Finance Administrative Assistant to report to the President of the company.

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am‑5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).