QuickBooks Administrator

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Possible paid continuing education

Job summary

PES in Pittsburgh is currently seeking a full-time Finance Administrative Assistant to report to the President of the company. The role involves preparing staff meeting notes, managing invoices in QuickBooks, and maintaining office organization.

The ideal candidate should have over 5 years of administrative experience, strong communication skills, and proficiency in Excel. Benefits include paid time off, training, and a retirement matching program.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to communicate clearly with customers and staff.
• Accurate data entry skills required.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items.
• Enter bills, process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, maintain office supplies.

Skills

Professional communication

Attention to detail

Data entry

QuickBooks

Microsoft Office

Excel

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full‑time Finance Administrative Assistant to report to the President of the company.

Compensation

• Full‑time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after one year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am–5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)