Office Manager Administrative

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & Development

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA

Job summary

PES, located in Allegheny County, Pittsburgh, is seeking a full-time Office Manager/Administrative Assistant to support the President of the company. The ideal candidate will manage staff meetings, handle invoices in QuickBooks, and maintain communication with customers and staff. Strong computer skills, particularly in Excel and QuickBooks, are essential for this role.

Benefits include a 401(k) matching program, paid time off, and training & development opportunities in a relaxed environment esteemed within the industry.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to clearly communicate with customers and staff.
• Extensive knowledge of Excel required.
• Accurate data entry skills are a must.

Responsibilities

• Prepare weekly staff meetings and keep minutes.
• Process check runs and enter bills in QuickBooks.
• Create purchase orders and invoices.
• Answer phones and maintain office supplies.
• Data entry of customer contact information.

Skills

Communication skills

Attention to detail

Data entry

Computer skills

Microsoft Office

Excel

QuickBooks

Job description

Benefits

• 401(k) matching
• Paid time off
• Training & development
• Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full-time Office Manager/Administrative Assistant to report to the President of the company.

Compensation

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)