Bilingual Front Desk & Recruitment Support Specialist

H.T. Prof Executive Search; Bay Shore (NY); On-site; USD 30,000 - 46,000; Full time

Job summary

H.T. Prof Executive Search in New York is seeking a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants, support recruitment and staffing activities, and help with HHAexchange mobile ID setup.

You will also provide basic Viventium ESS support, manage mail and packages, and help secure the office at closing. The role requires strong communication, organization, and multitasking abilities, with preferred Spanish-speaking capability.

Qualifications

• High school diploma or equivalent preferred.
• Experience in receptionist or customer service role preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Greet visitors and answer phones; direct inquiries to the appropriate departments.
• Process walk-in applicants and collect recruitment documents.
• Assist with HHAexchange mobile ID setup and ESS support.
• Coordinate staffing communication and relay coverage needs to Staffing team.
• Support mail, scanning, and document distribution; ensure secure handling of confidential information.
• Manage package receipt and distribution; report missing or damaged deliveries.
• Support office closing procedures and ensure security of the office and access points.
• Maintain organized records and collaborate with Recruitment, Staffing, HR, Intake, and other departments.

Skills

Customer service

Bilingual Spanish support

Multitasking

Communication

Professional demeanor

Reliability

Attention to detail

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

HHAexchange

Viventium ESS

Job description

H.T. Prof Executive Search in New York is seeking a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants, support recruitment and staffing activities, and help with HHAexchange mobile ID setup.

You will also provide basic Viventium ESS support, manage mail and packages, and help secure the office at closing. The role requires strong communication, organization, and multitasking abilities, with preferred Spanish-speaking capability.