Bilingual Front Desk & Recruitment Coordinator

Top Echelon Software LLC; Bay Shore (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Top Echelon Software LLC is seeking a Front Desk Receptionist to cover the front desk, greet visitors, answer calls, and support recruitment and staffing activities. The role includes assisting with HHAexchange mobile ID setup and providing basic Viventium ESS support.

You will also manage mail and packages, coordinate with HR and Recruitment, and ensure the office is secured at closing while maintaining confidentiality of sensitive information.

Qualifications

• High school diploma or equivalent preferred.
• Receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Greet visitors and applicants professionally and answer calls.
• Maintain an organized and professional reception area.
• Assist walk-in applicants and coordinate with Recruitment.
• Support HHAexchange mobile ID setup and ESS basics.
• Handle mail, scanning, and document distribution securely.
• Manage package receipt and distribution, reporting issues.
• Ensure office security and closing procedures are followed.

Skills

Spanish-speaking ability

Communication skills

Organization

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office

Email

HHAexchange

Viventium ESS

Job description

Top Echelon Software LLC is seeking a Front Desk Receptionist to cover the front desk, greet visitors, answer calls, and support recruitment and staffing activities. The role includes assisting with HHAexchange mobile ID setup and providing basic Viventium ESS support.

You will also manage mail and packages, coordinate with HR and Recruitment, and ensure the office is secured at closing while maintaining confidentiality of sensitive information.