Bilingual Front Desk & Staffing Support Specialist

United Future; Bay Shore (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

United Future is seeking a Front Desk Receptionist to manage front desk coverage, assist walk-in applicants and aides, and support recruitment activities. The role includes HHAexchange mobile ID setup, basic Viventium ESS support, mail handling, and security of the office.

Ideal candidates have a high school diploma, strong communication and organizational skills, and comfort with confidential information. Spanish-speaking ability is highly preferred.

Qualifications

• High school diploma or equivalent preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Front desk coverage: greet visitors and answer calls professionally.
• Manage mail, scanning, and document distribution to departments.
• Assist walk-in applicants and aides, guiding to Recruitment.
• Support HHAexchange mobile ID setup and verify entries.
• Provide basic Viventium ESS support and follow up with employees.
• Coordinate staffing communications and document call outcomes.
• Assist with Spanish-speaking callers when needed.
• Close office: secure confidential documents and ensure security.
• Maintain organized records and communicate with multiple departments.

Skills

Spanish-speaking ability

Customer service

Communication

Organizational skills

Multitasking

Professional demeanor

Confidential information handling

Basic computer skills

Education

High school diploma

Tools

HHAexchange

Viventium ESS

Job description

United Future is seeking a Front Desk Receptionist to manage front desk coverage, assist walk-in applicants and aides, and support recruitment activities. The role includes HHAexchange mobile ID setup, basic Viventium ESS support, mail handling, and security of the office.

Ideal candidates have a high school diploma, strong communication and organizational skills, and comfort with confidential information. Spanish-speaking ability is highly preferred.