Bilingual Front Desk & Recruitment Coordinator

Professional Recruiting Consultants, Inc.; Bay Shore (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Professional Recruiting Consultants, Inc. is seeking a Front Desk Receptionist to maintain front desk coverage, greet visitors, answer calls, manage emails, and assist walk-in applicants.

You will support recruitment by collecting documents and routing to the Recruitment team, and help with HHAexchange mobile ID setup and basic Viventium ESS support. You will also handle mail, scanning, and package distribution, and assist with office closing and security.

Qualifications

• High school diploma or equivalent required or preferred.
• Prior receptionist or customer service experience is a plus.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Greet visitors, applicants, and employees professionally.
• Answer incoming calls, direct calls to the appropriate departments, and take messages.
• Monitor and respond to emails in a timely manner.
• Assist with Spanish-speaking callers as needed.
• Maintain an organized and professional reception area.
• Ensure the front desk remains covered during business hours.
• Assist walk-in applicants and aides by directing them to Recruitment.
• Collect recruitment documents and forward to Recruitment while ensuring confidentiality.
• Assist with setting up mobile IDs in HHAexchange and guide aides through the process.
• Provide basic Viventium ESS support and follow up on setup progress.
• Support staffing efforts by communicating shifts and availability to the Staffing team.
• Handle mail, scanning, and document distribution with care.
• Manage package receipt and distribution, reporting any issues.
• Close the office securely and ensure confidential documents are secured.
• Maintain organized records and coordinate with HR and other departments.

Skills

Spanish-speaking

Microsoft Office

Communication

Organization

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Job description

Professional Recruiting Consultants, Inc. is seeking a Front Desk Receptionist to maintain front desk coverage, greet visitors, answer calls, manage emails, and assist walk-in applicants.

You will support recruitment by collecting documents and routing to the Recruitment team, and help with HHAexchange mobile ID setup and basic Viventium ESS support. You will also handle mail, scanning, and package distribution, and assist with office closing and security.