AI-Driven Executive Assistant for School Operations

U.S. Nursing College; Chicago (IL); Sur place; USD 48 000 - 55 000; Plein temps

Résumé du poste

U.S. Nursing College is seeking an experienced Executive Assistant to provide administrative and operational support to the executive team. The role requires a Bachelor's degree and knowledge of IT, AI tools, and business operations.

You will manage calendars, prepare documents, coordinate meetings, and assist with digital systems while handling confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Business Management, Office Administration, or related field.
• Familiarity with IT systems, computer applications, software troubleshooting, and digital tools used in business operations.
• Previous experience as an Executive Assistant, Administrative Assistant, Office Administrator, or similar role preferred.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Knowledge of cloud-based platforms and digital communication tools.
• Understanding of AI tools to assist with tasks, document prep, research, data organization, and workflow automation.
• Excellent written and verbal English communication.
• Strong time management, scheduling, coordination, and prioritization abilities.
• Understanding of business administration and general office operations.
• Ability to maintain records, manage confidential information, and produce accurate reports.

Responsabilités

• Provide administrative and executive support to the school's leadership and management team.
• Manage executive calendars, schedule appointments, coordinate meetings, and arrange travel as needed.
• Prepare, edit, and maintain business correspondence, reports, presentations, meeting minutes, and official documents.
• Manage emails, phone calls, and other business communications professionally.
• Maintain accurate electronic and physical records, files, and confidential documents.
• Assist with business operations, project coordination, administrative planning, and management activities.
• Utilize AI tools to improve productivity, assist with research, prepare documents, organize information, automate tasks, and streamline workflows.
• Provide basic IT support for common computer, software, and connectivity issues.
• Coordinate with internal departments, faculty, staff, external partners, clients, and stakeholders.
• Monitor deadlines, follow up on tasks, and ensure timely completion.
• Assist with data entry, spreadsheet management, report preparation, and documentation.
• Support implementation of administrative procedures, digital systems, and process improvements.
• Organize institutional records and documents for school operations.
• Maintain confidentiality and security of sensitive information when using digital platforms and AI.
• Perform other administrative and operational duties as needed by management.

Connaissances

IT knowledge

Microsoft Office

AI tools experience

Communication skills

Organization skills

Confidentiality

Problem solving

Formation

Bachelor's degree

Outils

Office suite

Cloud platforms

Video conferencing

Digital filing

AI platforms

Description du poste

U.S. Nursing College is seeking an experienced Executive Assistant to provide administrative and operational support to the executive team. The role requires a Bachelor's degree and knowledge of IT, AI tools, and business operations.

You will manage calendars, prepare documents, coordinate meetings, and assist with digital systems while handling confidential information with discretion.