Administrative Assistant II — AI-Driven Admin & Events

Northwestern University; Chicago (IL); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid time off

Tuition benefits

Retirement savings

Wellness programs

Job summary

Northwestern University is seeking an administrative support specialist to provide clerical and budgeting assistance within the Facilities Mgmt EV department. You will draft letters, prepare reports, manage calendars, coordinate travel and events, and maintain office operations with AI-enhanced tools.

The role requires a high school diploma and at least 2 years of administrative experience, with proficiency in word processing, spreadsheets, email, and databases.

Qualifications

• High school diploma or equivalent.
• 2 years of administrative support experience.
• Intermediate knowledge of word processing, spreadsheets, email, and database software.

Responsibilities

• Draft and type letters, reports, charts, using word processing and presentation software.
• Maintain dept calendar, arrange travel and meetings.
• Perform basic bookkeeping and reconcile charges.
• Enter information into spreadsheets and/or databases.
• Prepare agendas and coordinate events for meetings.
• Screen calls and visitors.
• Provide information via phone, email, mail.

Skills

Word processing

Spreadsheet

Email

Database software

Education

High school diploma

Job description

Northwestern University is seeking an administrative support specialist to provide clerical and budgeting assistance within the Facilities Mgmt EV department. You will draft letters, prepare reports, manage calendars, coordinate travel and events, and maintain office operations with AI-enhanced tools.

The role requires a high school diploma and at least 2 years of administrative experience, with proficiency in word processing, spreadsheets, email, and databases.