Executive Assistant

Roessel Joy; Brookline (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Roessel Joy is seeking a highly organized and proactive Executive Assistant to support senior leadership in Brookline, Massachusetts. This role includes managing front office operations, maintaining confidential documentation, and providing high-level administrative support.

The ideal candidate will possess over 5 years of experience in administrative roles, demonstrate strong communication and multitasking abilities, and thrive in a collaborative environment focused on education and operational excellence.

Qualifications

• 5+ years of experience in administrative, executive support, or school operations.
• Strong organizational skills with the ability to multitask.
• Professional communication and interpersonal skills.

Responsibilities

• Provide high-level administrative support to school leadership.
• Manage front office operations and maintain documentation.
• Coordinate attendance tracking, student registration, and enrollment.

Skills

Organizational skills

Professional communication

Problem-solving abilities

Attention to detail

Tools

Microsoft Office Suite

Job description

A mission-driven educational organization is seeking a highly organized, professional, and proactive Executive Assistant to support senior leadership and oversee day-to-day administrative operations in a fast-paced school environment. This individual will serve as a key point of contact for students, families, staff, and community stakeholders while ensuring smooth front office and operational functions.

This is an excellent opportunity for an administrative professional who thrives in a collaborative, community-focused environment and values education, equity, and operational excellence.

Responsibilities

• Provide high-level administrative support to school leadership and operations teams
• Manage front office operations including incoming calls, visitors, correspondence, and scheduling
• Maintain confidential student and personnel documentation and records
• Coordinate attendance tracking, student registration, and enrollment documentation
• Assist with purchasing, office supply management, and requisition processing
• Support communication and mailings to families and staff
• Maintain organized filing systems, reports, and compliance-related documentation
• Coordinate transportation and student operational logistics as needed
• Support school-wide events, meetings, and administrative initiatives
• Help maintain a welcoming, professional, and student-centered office environment

Qualifications

• 5+ years of administrative, executive support, office management, or school operations experience
• Strong organizational skills with the ability to multitask and prioritize effectively
• Professional communication and interpersonal skills
• Experience handling sensitive and confidential information
• Proficiency with Microsoft Office Suite and database systems
• Detail-oriented with strong problem-solving abilities
• Ability to work independently while collaborating across departments
• Prior experience in education, nonprofit, healthcare, or community-focused organizations preferred

Preferred Experience

• Attendance coordination or registrar support
• Calendar management and executive scheduling
• Student information systems or data entry platforms
• Purchase orders, operational coordination, or compliance documentation