Executive Assistant: AI-Driven Ops & Projects

Arc Fund Manager LLC; New York (NY); Presencial; USD 95.000 - 125.000; Jornada completa

Descripción de la vacante

Arc Fund Manager LLC seeks an organized, discreet Assistant for AI-enabled administrative and executive support to the founders across venture, real estate, and family office activities. You will manage complex calendars, travel, and projects while leveraging AI to improve efficiency and maintain confidentiality.

The role requires initiative, strong communication, and the ability to work across time zones with minimal guidance in a dynamic, high-trust environment.

Formación

• Bachelor’s degree or equivalent experience.
• 3+ years of relevant experience supporting senior executives, founders, principals, or demanding leaders.
• Excellent attention to detail and proactive problem solving.
• Ability to independently coordinate projects and move work forward.
• Excellent written and verbal communication.
• Strong time management and multi-tasking.
• Ability to work independently and in a team.
• Discretion handling confidential matters.
• Proficiency in MS365, SharePoint, and Teams.

Responsabilidades

• Manage Founders’ calendars across professional and personal appointments across time zones.
• Arrange travel, meeting logistics, agendas, materials, and briefs.
• Support projects and initiatives for the principal Founder; track tasks and deadlines.
• Use AI tools to improve research, correspondence, and meeting prep while maintaining confidentiality.
• Maintain visibility into commitments and proactively surface priorities.
• Review inboxes, synthesize information, draft responses, and follow up.
• Conduct research and summarize information to support decision making.
• Handle administrative and practical responsibilities to keep the office running smoothly.

Conocimientos

Attention to detail

Organizational skills

Proactive problem solving

Project coordination

Communication

Time management

Teamwork

Discretion

Poise under pressure

Flexibility

International experience

MS365

SharePoint

Teams

Educación

Bachelor’s degree or equivalent

Herramientas

MS365

SharePoint

Teams

Descripción del empleo

Arc Fund Manager LLC seeks an organized, discreet Assistant for AI-enabled administrative and executive support to the founders across venture, real estate, and family office activities. You will manage complex calendars, travel, and projects while leveraging AI to improve efficiency and maintain confidentiality.

The role requires initiative, strong communication, and the ability to work across time zones with minimal guidance in a dynamic, high-trust environment.