AI-Driven Office Administrator & Operations Support

4001US00 DUAL North America Inc; Village of the Branch (NY); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Wellbeing offerings

Unlimited PTO

401k with company match

Volunteer days

Job summary

DUAL North America, Inc. is seeking an Office Administrator to oversee day-to-day office operations in our New York office.

The role provides essential administrative support, including document handling, data entry, meeting coordination, mail distribution, and visitor management. The ideal candidate is organized, dependable, and detail-oriented, with strong communication skills and the ability to learn AI-enabled tools like Microsoft Copilot to streamline workflows.

Qualifications

• 2 years administrative or office support experience.
• Proficient in Outlook, Word, Excel, and Teams.
• Willingness to learn AI-enabled workplace tools.
• Strong organizational and communication skills.
• Ability to manage calendars and meetings with attention to detail.

Responsibilities

• Provide general administrative support to ensure efficient day-to-day office operations.
• Answer and direct phone calls, emails, and inquiries professionally.
• Welcome visitors and manage front-office reception activities.
• Coordinate meeting logistics and prepare materials for meetings.
• Support calendar management with timely updates.
• Perform data entry and maintain records, both electronic and physical.
• Manage mail, packages, and office deliveries.
• Monitor supplies and restock as needed.
• Assist with onboarding and office resource coordination.
• Utilize Microsoft Office and AI tools to improve efficiency and productivity.

Skills

Multitasking

Communication

Calendar management

Attention to detail

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

AI-enabled tools (Copilot)

Job description

DUAL North America, Inc. is seeking an Office Administrator to oversee day-to-day office operations in our New York office.

The role provides essential administrative support, including document handling, data entry, meeting coordination, mail distribution, and visitor management. The ideal candidate is organized, dependable, and detail-oriented, with strong communication skills and the ability to learn AI-enabled tools like Microsoft Copilot to streamline workflows.