EXECUTIVE ASSISTANT

U.S. Nursing College; Chicago (IL); In loco; USD 48.000 - 55.000; Tempo pieno

Descrizione del lavoro

U.S. Nursing College is seeking an experienced Executive Assistant to provide administrative and operational support to the executive team. The role requires a Bachelor's degree and knowledge of IT, AI tools, and business operations.

You will manage calendars, prepare documents, coordinate meetings, and assist with digital systems while handling confidential information with discretion.

Competenze

• Bachelor's degree in Business Administration, Business Management, Office Administration, or related field.
• Familiarity with IT systems, computer applications, software troubleshooting, and digital tools used in business operations.
• Previous experience as an Executive Assistant, Administrative Assistant, Office Administrator, or similar role preferred.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Knowledge of cloud-based platforms and digital communication tools.
• Understanding of AI tools to assist with tasks, document prep, research, data organization, and workflow automation.
• Excellent written and verbal English communication.
• Strong time management, scheduling, coordination, and prioritization abilities.
• Understanding of business administration and general office operations.
• Ability to maintain records, manage confidential information, and produce accurate reports.

Mansioni

• Provide administrative and executive support to the school's leadership and management team.
• Manage executive calendars, schedule appointments, coordinate meetings, and arrange travel as needed.
• Prepare, edit, and maintain business correspondence, reports, presentations, meeting minutes, and official documents.
• Manage emails, phone calls, and other business communications professionally.
• Maintain accurate electronic and physical records, files, and confidential documents.
• Assist with business operations, project coordination, administrative planning, and management activities.
• Utilize AI tools to improve productivity, assist with research, prepare documents, organize information, automate tasks, and streamline workflows.
• Provide basic IT support for common computer, software, and connectivity issues.
• Coordinate with internal departments, faculty, staff, external partners, clients, and stakeholders.
• Monitor deadlines, follow up on tasks, and ensure timely completion.
• Assist with data entry, spreadsheet management, report preparation, and documentation.
• Support implementation of administrative procedures, digital systems, and process improvements.
• Organize institutional records and documents for school operations.
• Maintain confidentiality and security of sensitive information when using digital platforms and AI.
• Perform other administrative and operational duties as needed by management.

Conoscenze

IT knowledge

Microsoft Office

AI tools experience

Communication skills

Organization skills

Confidentiality

Problem solving

Formazione

Bachelor's degree

Strumenti

Office suite

Cloud platforms

Video conferencing

Digital filing

AI platforms

Descrizione del lavoro

Job Description

Job Summary

U.S. Nursing College is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide administrative and operational support to the executive team. The ideal candidate must hold a bachelor's degree in Business Administration, Business Management, or a related field and possess knowledge of Information Technology (IT), business operations, and administrative management.

The successful candidate must demonstrate excellent communication, organizational, problem-solving, and multitasking skills. They must be capable of handling confidential information, managing executive schedules, coordinating meetings, preparing business documents, and utilizing modern technology and artificial intelligence (AI) applications to improve administrative efficiency and business operations.

Qualifications and Requirements

• ** Educational Background:** Bachelor's degree in Business Administration, Business Management, Office Administration, or a related field.
• ** Information Technology Knowledge:** Familiarity with IT systems, computer applications, software troubleshooting, and digital tools used in business operations.
• ** Administrative Experience:** Previous experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a similar role is preferred.
• ** Computer Skills:** Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• ** Technology Skills:** Knowledge of cloud-based platforms, digital file management systems, video conferencing tools, and digital communication platforms.
• ** Artificial Intelligence (AI) Skills:** Knowledge of AI tools and applications to assist with administrative tasks, document preparation, research, data organization, workflow automation, and productivity improvement.
• ** Communication Skills:** Excellent written and verbal communication skills in English.
• ** Organizational Skills:** Strong time management, scheduling, coordination, and prioritization abilities.
• ** Business Knowledge:** Understanding of business administration, office procedures, and general business operations.
• ** Attention to Detail:** Ability to prepare accurate reports, manage records, and maintain organized documentation.
• ** Confidentiality:** Ability to handle sensitive business information, student records, and executive communications with professionalism and discretion.
• ** Problem-Solving Skills:** Ability to work independently, exercise sound judgment, and resolve administrative and operational issues.
• ** Adaptability:** Willingness to learn new technologies, AI applications, software systems, and business processes.
• ** Professionalism:** Demonstrates reliability, accountability, initiative, integrity, and a strong work ethic.

Key Responsibilities

1. Provide administrative and executive support to the school's leadership and management team.
2. Manage executive calendars, schedule appointments, coordinate meetings, and arrange business travel when necessary.
3. Prepare, edit, and maintain business correspondence, reports, presentations, meeting minutes, and official documents.
4. Manage emails, phone calls, and other business communications professionally.
5. Maintain accurate electronic and physical records, files, and confidential documents.
6. Assist with business operations, project coordination, administrative planning, and management activities.
7. ** Utilize AI tools and applications** to improve productivity, assist with research, prepare documents, organize information, automate appropriate administrative tasks, and streamline workflows.
8. Provide basic IT support, including troubleshooting common computer, software, and connectivity issues.
9. Coordinate with internal departments, faculty, staff, external partners, clients, and other stakeholders.
10. Monitor deadlines, follow up on pending tasks, and ensure that assignments are completed accurately and on time.
11. Assist with data entry, spreadsheet management, report preparation, and business documentation.
12. Support the implementation of administrative procedures, digital systems, and process improvements.
13. Assist with organizing institutional records, administrative documents, and other materials required for school operations.
14. Maintain the confidentiality and security of sensitive information when using digital platforms and AI applications.
15. Perform other administrative and operational duties as assigned by management.

Preferred Skills

• Bachelor's degree in Business Administration, Business Management, or a related field.
• Working knowledge of Information Technology and business software applications.
• Experience supporting executives, managers, school administrators, or business owners.
• Familiarity with AI-powered productivity tools and applications.
• Ability to use AI tools responsibly for research, document preparation, data organization, and administrative workflow improvement.
• Familiarity with project management and task-tracking tools.
• Knowledge of database management, digital filing systems, and basic cybersecurity practices.
• Strong analytical thinking, attention to detail, and the ability to manage multiple priorities.
• Ability to learn and adapt to new business software, technologies, and administrative systems.
• Ability to work independently while collaborating effectively with the management team.

Compensation and Benefits

• ** Hourly Rate:** $35.00-$40.00 per hour, depending on qualifications, experience, and skills.
• ** Employment Type:** Full-Time
• ** Career Opportunity:** Opportunity to develop professionally while supporting executive leadership, school administration, business operations, and technology-related initiatives.

Ideal Candidate

The ideal candidate is a business-oriented professional with a strong understanding of administrative management, a bachelor's degree in Business Administration or a related field, and practical knowledge of Information Technology and AI applications.

The candidate must be capable of supporting executive leadership, coordinating school and business activities, managing digital information, utilizing AI tools to improve productivity, and ensuring the smooth operation of daily administrative functions.

Candidates who combine strong business knowledge, IT proficiency, AI skills, excellent communication abilities, and exceptional organizational skills are highly encouraged to apply.