AI-Driven Executive Assistant to the CEO

Universal Audio; Scotts Valley (CA); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Profit sharing

Medical/Dental/Vision

401K Safe Harbor Contribution

Stock Options

Flexible time-off

Job summary

Universal Audio is seeking an experienced Executive Administrative Assistant in Scotts Valley, CA, to support the Office of the CEO within a hybrid work model. You will manage calendars, coordinate meetings, travel, and drafting of high-level documents while leveraging AI tools to improve efficiency and confidentiality.

You will collaborate with C-level executives, VPs, and senior directors, handling cross-functional tasks, research, and data analysis to inform decisions.

Qualifications

• Bachelor’s Degree preferred or equivalent work experience.
• 5+ years supporting multiple C-level Executives, ideally in an organization with hybrid or distributed teams.
• Proficient with Google Workspace, Microsoft 365, macOS and iOS, Zoom, and Slack.

Responsibilities

• Manage complex, fast-changing calendars across time zones.
• Coordinate meetings, including video conferencing and room setup.
• Arrange domestic and international travel and prepare expense reports.
• Prepare agendas, briefing docs, and presentations; capture actions for closure.
• Draft and format correspondence, reports, and presentations for executives.
• Summarize requests and route items as needed.
• Support C-level executives and cross-functional teams as part of an EA team.
• Conduct research and prepare reports for executive review.
• Plan onsite weeks and coordinate building access for facilities.

Skills

Google Workspace

Microsoft 365

macOS

iOS

Zoom

Slack

AI tools

AI meeting assistants

Scheduling tools

Workflow automation

Communication

Hybrid support

Education

Bachelor’s degree preferred or equivalent

Tools

Confluence

Jira

Job description

Universal Audio is seeking an experienced Executive Administrative Assistant in Scotts Valley, CA, to support the Office of the CEO within a hybrid work model. You will manage calendars, coordinate meetings, travel, and drafting of high-level documents while leveraging AI tools to improve efficiency and confidentiality.

You will collaborate with C-level executives, VPs, and senior directors, handling cross-functional tasks, research, and data analysis to inform decisions.