Administrative Support Specialist: Office & Records

Department of Health and Human Services; South Portland (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Retirement plan

Gym membership reimbursement

Flexible Spending Accounts

Parental leave

Voluntary deferred compensation

Job summary

The Department of Health and Human Services in Portland, ME seeks an administrative specialist to support the District Operations unit. You will scan and upload documents to the Evergreen data platform, prepare mailings, file records, and assist with probate petitions and related filings.

You will answer phones, order office supplies, and help colleagues cover responsibilities during staff absences, ensuring accurate processing and timely communication.

Qualifications

• Experience with modern office practices and complex administrative tasks.
• Ability to make independent decisions following standard procedures.

Responsibilities

• Scan and upload documents to Evergreen data platform.
• Prepare certified and restricted mailings, filing, record retention, and send files to Archive when appropriate e-filing public guardianship and conservatorship petitions and documents to probate courts.
• Answering phone calls related to OADS services as requested.

Skills

Office administration

Job description

The Department of Health and Human Services in Portland, ME seeks an administrative specialist to support the District Operations unit. You will scan and upload documents to the Evergreen data platform, prepare mailings, file records, and assist with probate petitions and related filings.

You will answer phones, order office supplies, and help colleagues cover responsibilities during staff absences, ensuring accurate processing and timely communication.