Public Health Admin Assistant — Hybrid Telework

MaineGuide; Augusta, Northern (ME, KY); Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Health insurance coverage

Dental insurance

Retirement plan

Gym membership reimbursement

Flexible Spending Accounts

Parental leave

Job summary

Department of Health and Human Services (DHHS) in Augusta, ME, is seeking an Office Associate II to provide comprehensive administrative support within the Maine CDC Public Health Nursing Division. You will work with the Cradle ME Referral System to ensure timely response to family referrals and maintain strong internal processes.

The role requires solid office practice knowledge, independent decision-making, and strong written and oral communication.

Qualifications

• Experience in modern office practices and ability to work independently per standard procedures.
• Ability to prioritize needs and make independent decisions in a healthcare admin setting.
• Proficiency with referrals, billing, and clerical workflows.

Responsibilities

• Create medical charts for new referrals.
• Order office and clinical supplies for field nurses.
• Answer and direct phone calls.
• Manage invoices, packing slips, and statements from vendors including vaccine shipments.
• Prepare prenatal, postpartum, and older adult admission packets.
• Support vaccine storage and handling requirements.
• Occasional data entry and handling PHN communications.

Skills

Referral systems knowledge

Microsoft Office Suite

Electronic Health Records experience

Medical Billing knowledge

Job description

Department of Health and Human Services (DHHS) in Augusta, ME, is seeking an Office Associate II to provide comprehensive administrative support within the Maine CDC Public Health Nursing Division. You will work with the Cradle ME Referral System to ensure timely response to family referrals and maintain strong internal processes.

The role requires solid office practice knowledge, independent decision-making, and strong written and oral communication.