Administrative Specialist II

MaineHealth; Portland (ME); On-site; USD 39,000 - 57,000; Full time

Job summary

MaineHealth is seeking an Administrative Specialist II to coordinate the daily activities of the assigned department and support administrative operations while collaborating with management. You will prepare correspondence, reports, and other documents; make travel arrangements; and assist with schedules and calendar management.

The role requires three years of administrative experience and advanced Microsoft Office skills, with a strong emphasis on accuracy and professionalism in a healthcare

Qualifications

• High School diploma or GED required (preferred).
• Three years of experience in an administrative support role required.
• Advanced Microsoft Office skills required (Word/Excel/Outlook/PowerPoint).

Responsibilities

• Coordinate daily activities of the assigned department and administrative operations.
• Prepare correspondence, reports, and other documents.
• Make travel arrangements and manage calendars and schedules.
• Perform other related administrative tasks as needed.

Skills

Advanced Microsoft Office skills

Three years administrative experience

Education

High School diploma or GED

Job description

Description

Clerical/Administrative Support
Req #: 85135

Summary

The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Three years of experience in an administrative support role required.
4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [e-mail].

Notice Regarding Maine Employer Surveillance Statue

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras. Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

Additional Information

With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it.

We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

If you have questions about this role, please contact [e-mail]