Administrative Programs Specialist – Office & Data Coordination

Travel Security Careers; Hungry Horse (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers is hiring for Program Assistants to support TSA offices and airport field operations. This role focuses on keeping administrative processes organized and accurate, coordinating daily activities, and assisting managers and teams with data tracking, payroll, and correspondence.

The position emphasizes handling detailed information, meeting deadlines, and maintaining office schedules. Relevant experience and the ability to work across multiple program areas are valued.

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Microsoft Office

Job description

Travel Security Careers is hiring for Program Assistants to support TSA offices and airport field operations. This role focuses on keeping administrative processes organized and accurate, coordinating daily activities, and assisting managers and teams with data tracking, payroll, and correspondence.

The position emphasizes handling detailed information, meeting deadlines, and maintaining office schedules. Relevant experience and the ability to work across multiple program areas are valued.